RENTALS

Strasburger Hall

Strasburger Hall is the perfect venue for your next banquet or large meeting. This flexible event space features 20’ high ceilings, concrete flooring. onsite kitchen facilities and self contained restrooms. Additionally, its window to the adjoining Tranum Coat Room doubles as a beverage service bar.  This grand facility features floor to ceiling glass windows with shades that can be opened for natural light with a view of seasonal landscaping, or closed to darken room for AV capabilities.

Venue Info:

Accommodates: 

200 People with Dance Floor

250- 300 Dinner style

400 Meeting style

Rates:

Weekday rate – $325/ hour, $1,650 all day*
Weekend rate – $350/ hour, $1885 all day*

$500 Security Deposit

*deposit and other fees may apply.  The pictured chandeliers are not included in the standard rental.  They are available at an additional lighting fee. Some events require Security which is paid for and booked by the Lessee.  Confirmation of booking may be required one week prior to the date of the rental. 

Included in this room:  
  • 2 drop-down screens and 1 screen area with independently controlled projectors
  • 3 wireless handheld microphones or 1 lapel microphone and 2 hand-held
  • CD, DVD, Blue-ray player
  • Bluetooth audio connection
  • 3 HDMI connections
  • Tables, chairs, podium, disco ball
  • Lighting as currently installed

OPTIONAL WITH ADDITIONAL FEES:

Specialty lighting packages are available for additional fees either through the CAC or an independent contractor.  Proof of liability insurance required* Security Guards  may be required – See Rental Coordinator for details (minimum 4 hours and 2 deputies).

OPTIONAL WITH ADDITIONAL FEES:

Specialty lighting packages are available for additional fees either through the CAC or an independent contractor.  Proof of liability insurance required* Security Guards  may be required – See Rental Coordinator for details (minimum 4 hours and 2 deputies).

Wendland Hall

With spacious, 20’ foot ceilings, and featuring a wall of glass windows and doors, Wendland Hall provides the perfect setting for your next mid-size banquet or gathering.

This grand space features a wall of mirrors, direct access to the McCreary Courtyard, flooring with the appearance of hardwood, private kitchen facilities (Allen Servery) and adjacent restrooms.

Venue Info:

Accommodates: 

80-100 Dinner Style

Rates:

Wendland Hall Weekday rate – $190/ hour, $1,150 all day rate*

Wendland Hall Weekend rate – $205/ hour, $1,250 all day rate**

$350 Security Deposit

Wendland Hall plus McCreary Courtyard weekday rate $220/hr $1300 all day rate

Wendland Hall plus McCreary Courtyard weekend rate $240/hr $1500 all day rate

McCreary Courtyard Only weekday rate $40/hr $200 all day rate

McCreary Courtyard Only weekend rate $52/hr $300 all day rate

Deposit and other fees may apply.  Some events require Security which is paid for and booked by the Lessee.  Confirmation of booking may be required one week prior to the date of the rental.

Included in this room:  
  • 1 drop-down screen
  • 1 wireless handheld microphone or lapel microphone
  • CD, DVD, Blu-ray player
  • Bluetooth audio connection
  • 2 HDMI connections
  • Tables, chairs and podium

OPTIONAL WITH ADDITIONAL FEES:

Specialty lighting packages are available for additional fees either through the CAC or an independent contractor.

Mayborn Auditorium

Inside the Cultural Activities Center is the Frank Mayborn Auditorium. This beautiful fully-equipped theater has 422 seats plus 6 wheelchair spots, and features computerized lighting and sound systems along with an orchestra pit and dressing rooms. 

This venue is home to the CAC’s Texas Music Series, the Central Texas Orchestral Society, Temple Lions Follies, a variety of concert and children’s programming and the Sweet Adelines regularly perform on stage. The CAC’s stage is a favorite area resource for special events like band concerts, school plays, dance recitals, and UIL one-act play competitions. 

Venue Info:

Rates:

Weekday rate – $325/hour, $1,650 all day* 
Weekend rate – $350hour, $1,885 all day*

$500 Security Deposit

*deposit and other fees may apply.   Some events require Security which is paid for and booked by the Lessee.  Confirmation of booking may be required one week prior to the date of the rental. 

Education Room

Venue Info:

Week Days (Monday-Thursday)

EDUCATION ROOM (Capacity: 60, approx. 23’x39’) $70/hr or  $410 All Day​

Weekends (Friday-Sunday)

EDUCATION ROOM (Capacity: 60, approx. 23’x39’) $85/hr or $500 All Day

ADDITIONAL APPLICABLE FEES:
$100 security deposit for the Music Room and Education Room. Security deposits are returned following the event if nothing is broken or damaged and room vacated by midnight.

Included in this room:  

Screen available with projector, HDMI Connection, 1 Wireless handheld microphone or lapel microphone, tables, chairs, podium upon request. 

Music Room

Venue Info:

Rates:

Week Days (Monday-Thursday)

MUSIC ROOM (Capacity: 45, approx. 28’x28.3’) $55/hr or $320 All Day

Weekends (Friday-Sunday)

MUSIC ROOM (Capacity: 45, approx. 28’x28.3’) $65hr or $380 All Day

 

ADDITIONAL APPLICABLE FEES:
$100 security deposit for the Music Room and Education Room. Security deposits are returned following the event if nothing is broken or damaged and room vacated by midnight

Proof of liability insurance required
*Security Guard required – See Rental Coordinator for details (minimum 4 hours and 2 deputies) *other fees may apply 

FREQUENTLY ASKED QUESTIONS

Do I need security for my event?

If your event is for minors and/or if you serve any alcohol during your planned event, you must have security guards from the moment your guests arrive. Security shall
remain on the premises until the last guest has left the event. The CAC requires that the security personnel be uniformed officers from the Bell County Sheriff’s Office. The leasee is responsible for the acts and omissions of their attendees and security is here to assist in making your event a safe event for all concerned. Alcohol may not be served until the security officers are on duty and cannot be served after 11PM.

Security for this event is required at the renter’s expense. The number of officers will vary based on the nature of the event with a minimum of two (2) and will be determined by the Bell County Sheriff’s Office. The Bell County Sheriffs office currently requires three (3) officers for all Quinceañeras.

Contact Jaimie Rieves at Jaimie.rieves@bellcounty.texas.gov 254-933-5538 for pricing and details.

You may decorate the tables, but nothing should be hung on the walls. Specifically, you may not use any adhesive tape other than gaff tape or your deposit may not be returned. If using a rental company for your decorations scheme, please make sure that they are aware of the agreement that you will sign before planning your execution of your decorations and theme. The agreement outlines specific requirements to address safety concerns and the maintenance of the facility. Additional lighting packages are available subject to additional fees.
Rental times need to include set up and clean up. Rooms will be set up by the CAC staff, which will follow a diagram and written instructions provided by the renter. Chairs will be stacked by the tables to facilitate decorating. It is advisable to come in and tour the venue and speak with our Facilities Coordinator for information on creating your room diagram. This will assist you with expectations on what can and cannot be done in the space you are renting. Floor plans are due no later than TWO weeks before the event. A CAC Facilities staff member will review the submitted floorplan and may either accept it as is or may suggest alternate set ups that will be better suited to the space and/or your event.

Once a floorplan is approved (signed and dated by Renter and CAC Facilities Staff member) any additional changes to the floorplan will incur a $25 per hour additional charge due for payment prior to the event. Last minute changes the day of the event may be made by CAC Facility staff upon their availability. Such changes will incur a $50 per hour additional charge which will be withheld from the deposit.
You and your guests are only allowed in the room you have rented and the common areas of the Main Lobby and the Baylor Scott & White Foyer. Frequently, the CAC has multiple events occurring at the same time and we ask that lessees respect the use of the facility for all guests and courteously use the public areas only as needed during an event.
You need to obtain a minimum of $300,000 coverage rider either through your Homeowners Insurance or through a Personal Liability policy for the date of your event. You can search the web for “event insurance” to find providers as well.
Both Strasburger Hall and Wendland Hall have a full kitchen. The Education Room has a kitchenette. Please note that the kitchen does not include utensils, trays or pans for lessees. You or your caterer will need to be fully prepared to accommodate your preparation and service of your food and beverages.

Technical Assistance will need to be arranged no later than one month prior to the event. Contact Byron Lovelace technical@cacarts.org Jesse Wyman jwyman@cacarts.org
You will need to vacate the leased space including clean-up and removal of any decorations by the end of the timeframe of your rental. All trash should be removed or disposed of in appropriate bins. If kitchens were used, all surfaces should be wiped clean including the stovetop and any spills on the floor. Please also check to make sure your guests have not left a mess in the restrooms.
We have 60 inch round tables which are 29.5 inches high, rectangle tables which measure 72 inches by 30 inches and are also 29.5 inches high available. Typically, the round tables seat 8-10 and the rectangle seat 6. Tables and Chairs are included with your rental.

PLEASE EMAIL OR CALL TO RESERVE YOUR SPACE.

Office hours are 8:30AM-4:00 PM  Monday-Friday

254-773-9926

 

Photos by Blair Dupre Photography www.blairduprephotography.com